The last step of getting started with HR-ON Recruit is to gain an understanding of the Settings.
Click on the Settings tab in the top right-hand corner.
The first thing we see in Settings is the Company profile with the information on your company.
The next tabs are Departments and Users, which we have talked about previously. Then Notifications, where you can send out notifications to all employees in the company or in a certain department. This is especially useful if you have a large number of employees.
Next we have the Email templates tab. This is where you can create and modify templates used for contacting applicants. We recommend that you go in and check through the templates to make sure they are suitable for your business. To edit an existing template, click on the three dots icon on the far right, then click on Edit.
- A pop-up window will appear where you can edit various settings for the template, including the sender, subject and email text. You can insert variables into the email, which personalise it for each applicant, using information from their profile/application.
- We recommend that if you first make a copy of an email template and then modify the copied version, so that you always keep a copy of the original and never delete the templates.
- If you want to create a new email template, click on the blue button at the top of the page Create mail template and the same pop-up window will appear for you to fill in the information.
The next tab in Settings is Job templates. This is a similar idea to the email templates. You can create templates for job positions which you can reuse and edit for future jobs. This is particularly useful if you hire the same or similar position every year for example or in multiple locations.
Next is the Consents tab. Again, we recommend that you take a look at the consent forms and make sure they are suitable for your business.
- There are a couple of standard forms which you can copy and modify as needed. To edit, you click on the three dots and then Edit.
- Of course, you can also create new consent forms as well by clicking on Create consent at the top of the page.
The next tab is the Social Media settings. If you want to post and share your jobs on your company's social media pages, you first need to come to these settings and log in to your accounts.
Next we have the Status labels tab. These status labels are used on the applicant overview to show which stage of the recruitment process each candidate is at, e.g. application received, invited for 1st interview, rejected, etc. In these settings, you can edit and translate the status labels, and you can also modify the colour of each status.
The next two tabs in Settings are Fields of work and Job types. These are used on the job posting. Here you can add and modify the options which will then be available when creating job postings.
Then there is an Email log tab where you can see a record of all the emails which have been sent out from the system, both automatic email and manually sent emails.
Next is a Photo archive, where you can add photos to be used later in your job postings. It is also possible to add photos to your job posting directly from your computer, they do not need to be in this photo archive first. But you may find it useful, especially if there are specific images which should be used multiple times.
The final tab is Job agents, which is where you can see candidates who have come through job agents.
Hopefully this overview of the Settings in HR-ON Recruit has helped you gain a better understanding of this part of the system.