Now that we have seen the overview of job postings, it is now important to see how to create a job posting. This guide will help you do just that.
When you are on the Job postings tab, click on the blue button which says + Create new job posting.
A form will appear to fill in. I will now talk you through the various parts of this form.
- First of all, we need to select the language for the job posting. Select a language from the drop-down list.
- Then select the department associated with this job.
- You also need to select an application form. There are a number of standard application forms, but you can also Customize the questions in the application form. To do this click on the blue word Customise. You will then see the list of questions/information (on the right) that come with the standard form, as well as the option (on the left) to add screening question.
- You can also select the auto reply which will be sent automatically to anyone who applies to this job posting. You can click on the word Show to see how the email will look, and you can edit it if required. You can also create your own auto reply template emails in the settings (we will explain how to do that in another guide).
- Next you select the person who will be responsible for this recruitment - the Responsible recruiter. And you can also Select members for the recruitment board.
The next stage of the form is for creating the text of the job posting.
- Write a job title for the position
- and then create the text for your job posting.
- There are some formatting options here, but this does not matter too much because the job posting will appear in the style of your careers page.
- If you are copying a text from a word document, it is recommended that you click on the Paste from word button (shown with red below).
After you have written the text for the job posting, you need to select the Publication date and time, as well as the Deadline, when the job posting will automatically be taken down from your careers page. You can also choose to select Ongoing recruitment or As soon as possible, instead of putting a fixed deadline.
The next things to fill in are the Fields of work and the Job types. Select the relevant options from the drop-down menus.
Then under Work location, you put the address of the office where this job will be placed. This location will be used if the job is posted on LinkedIn.
And next you select Contact person(s) for the job posting.
The next section of the form is about Consent. For GDPR reasons, it is very important to add a Consent form to the job posting:
- Click on the blue add button and then you can select a consent form from the drop-down menu. There are standard templates to use, or alternatively you can create or modify consent forms yourself in the Settings
- You need to check the box to say if you want the consent to be a required part of the application or not. If you check this box, it means applicants will not be able to apply without giving their consent. This is advised in order to comply with the GDPR requirements of data storage.
- You also need to decide on whether or not you ask the candidates to renew their consent after it runs out. Choose either 'Never', 'Once' or 'Continuously' from the drop-down menu under the Renew consent.
- 'Once' means that when the consent expires the candidate will be invited to renew the consent once.
- 'Continuously' means that the candidate will be invited to renew their consent every time the consent expires, meaning you can keep their CV in your CV database and contact them if they could be a good fit for a future job.
- 'Never' means that after the position is closed and after the consent expires, the candidate will not be asked again to renew consent.
- If you choose 'once' or 'continuously', you need to select a consent form and an email template to be used when asking the candidate to renew their consent.
The next section of the job posting is various options for sharing the job advert external job websites to increase the visibility. There is some information about some packages we offer for different websites.
And finally, there is the possibility of sharing the job posting on Social Media. If you check the box next to a social media (Facebook, LinkedIn, Twitter) your job posting will be automatically posted on that media via your company profile. In order for this to work, you must first set up the access within HR-ON Recruit to allow us to post on your behalf. This is done in Settings.
Once you've finished completing all sections of the job posting, we first suggest to save it as a draft. Select 'Draft' from the drop-down menu and then click on Save. Then when you have checked through and are ready for the job posting to go live, you can select 'Online' and click on Save and Publish.
Hopefully this article has helped you get started with creating your job postings. If you have any further questions or any issues with this, please contact our friendly support team.