In this article, we show you how to assign rights to individual employees in HR-ON Staff.
Assigning rights to an employee:
- Go to the Employees tab and select the employee whose rights you want to modify.
- Once you are on the employee's profile, click on the User Rights tab on the left.
- There are three levels to user rights: Person, Department and Company. To assign new rights to this employee, decide which level and then click on Add user type next to the chosen level. If an employee is not assigned any user types, they will not have access to see anything in the system.
The three levels of use rights:
- Person: Roles at this level refer to what the employee can see and edit on their own profile. For example, it may be relevant for the employee to have the right to see their own salary information, but not to have the right to edit the salary.
- Department: Roles at this level refer to what the employee can see and do at the department level. For example, a department manager may be able to view and edit employees associated with a specific department.
- Company: Roles at this level refer to the entire company. For example, an employee who handles staff salaries must have the right to view and edit all employees' salaries.
Roles are defined in advance.
- You can edit and create roles in Settings, and in the User Rights tab .
- Select either the Person, Department, or Company tab.
- You can now choose to open all user types in the selected level, or you can open one user type at a time. Click on ‘Select user types to edit’ or ‘Expand all’.
- Once a user type is selected, open the sections for which you want to set permissions. For example, Appbuilder or Digital Signature.
- By clicking on the icon on the right, which represents either a stop sign, an eye or a pencil, you can choose what kind of rights the user type should have. The pencil indicates the right to edit, the eye indicates ‘read-only’ rights and the stop sign means that the user type has no rights to access.
- For example, if you put a stop sign next to the field Own digitally signed documents, employees will not be able to see the documents that they themselves have signed via digital signature.
Want to know more about user rights? Also read our article Overview of User Rights.